A well-organized online board meeting can be a fantastic method of increasing the effectiveness and accountability of a non-profit organization. It also poses issues. One of the issues is the lack of communication between the participants. This can impact how board members communicate with each other, which can have negative consequences for the decision-making process.
The key to a successful online board meeting is having the appropriate tools, training, and protocols for communication in place. Choosing a reliable online management software that provides the highest level of security, live voting and the ability to conduct real-time voting during the meeting is essential. It is vital that all participants have a reliable connection to the internet and are comfortable with their videoconferencing equipment. It is suggested that an experiment meeting be held before the actual meeting, particularly for new board members. This will allow any potential problems to be resolved prior to the meeting.
Insufficient facial expressions and body language can make it difficult to discern what other participants are saying and how they are feeling. To avoid this, board members should mute their microphones during meetings and only turn them on when they have something important to say. To prevent confusion and noise, it is crucial to establish a clear procedure for distributing the microphone to different owners.
It’s also a good idea for those who would like to attend the meeting but aren’t ready for it there should be a waiting area. This will ensure that attendees do not accidentally attending the meeting even though the meeting is already underway which could result in a loss in productivity and decrease the effectiveness of the meeting.
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